Sample Email Following Up on Job Application

Sample Email Following Up on Job Application: Discover how to write a powerful follow-up email that increases your chances of securing the job you applied for. This comprehensive guide includes a range of templates and editable samples to help you create a personalized email that will leave a lasting impression on potential employers.

Following up on a Job Application with an Email

After submitting a job application, it’s essential to follow up with the hiring manager or recruiter to show your continued interest and professionalism. A well-written follow-up email can set you apart from other candidates and increase your chances of being called for an interview. Here’s a detailed explanation of the best structure for a sample email following up on a job application:

Subject Line

Keep your subject line concise and informative. It should clearly state the purpose of your email and entice the recipient to open it. Here are a few examples of effective subject lines:

  • Follow-up: Application for [Job Title] at [Company Name]
  • Continued Interest in [Job Title] at [Company Name]
  • Thanking You for the Opportunity: [Job Title] at [Company Name]

Greeting

Begin your email with a polite and professional greeting. Address the hiring manager or recruiter by name if you know it, or use a generic salutation like “Dear Hiring Manager” or “Dear [Company Name] Hiring Team.”

Personalizing the greeting shows that you’ve taken the time to research the company and the specific position you’re applying for.

Introduction

Start the body of your email with a brief introduction of yourself and your interest in the position. Remind the recipient of the job you applied for and when you submitted your application. This helps refresh their memory and ensures they can easily locate your application.

For example:

“I hope this email finds you well. I’m writing to follow up on my application for the [Job Title] position at [Company Name], which I submitted on [Date]. I’m genuinely enthusiastic about this opportunity and believe my skills and experience align perfectly with the requirements of the role.”

Reaffirmation of Interest

Express your continued interest in the position and reiterate why you’re excited about the opportunity. Highlight specific aspects of the job or the company that particularly appeal to you. This shows that you’re genuinely interested in the position and have done your research.

For example:

“I’m particularly drawn to the company’s focus on [Company’s Unique Selling Point], which aligns perfectly with my passion for [Your Passion]. I believe my [Relevant Skill] and experience in [Relevant Industry] would be a valuable asset to your team, contributing to the company’s continued success.”

Call to Action

Include a call to action by politely requesting the next step in the application process. For instance, you could ask for an interview, express your willingness to provide additional information, or inquire about the estimated timeline for the hiring process.

For example:

“I would greatly appreciate the opportunity to discuss my qualifications further in an interview. I’m available for an interview at your earliest convenience. Please let me know if there’s any additional information you require or if you have any questions regarding my application. Thank you for your time and consideration.”

Closing

End your email with a polite closing and a thank-you note for their time and consideration. Express your enthusiasm for the opportunity and reiterate your willingness to provide any further information if needed.

For example:

“Thank you once again for considering my application. I look forward to hearing from you soon. If there’s anything else I can provide to support my application, please don’t hesitate to reach out.

Best Regards,

[Your Name]

Proofread your email carefully before sending it to ensure there are no grammatical errors or typos. A well-written and professional follow-up email can significantly improve your chances of being noticed and moving forward in the hiring process.

Sample Email Following Up on Job Application

Tips for Writing a Compelling Sample Email Following Up on a Job Application

Sending a well-written follow-up email after submitting a job application can demonstrate your enthusiasm for the position and can help your application stand out. Here are some tips to ensure that your follow-up email is effective:

Keep it concise

Your follow-up email should be brief and to the point. Aim for around 3-4 sentences, to show that you are respectful of the hiring manager’s time and that you can communicate effectively.

Start with a strong hook

Grab the hiring manager’s attention from the start with a compelling opening line. This could be a brief reintroduction of yourself, a reference to a specific conversation or interaction you had during the application process, or a concise statement expressing your enthusiasm for the position.

Reaffirm your interest in the position

Clearly state that you are still very interested in the position and that you believe your skills and experience make you a strong candidate. This shows that you are committed to the opportunity and that you have not lost interest since applying.

Highlight your qualifications

Mention a specific skill, qualification, or achievement that is particularly relevant to the position you are applying for. This reinforces your value as a candidate and helps to remind the hiring manager why they should consider you.

Express your availability

Let the hiring manager know that you are available for an interview or further discussion at their convenience. This shows that you are flexible and eager to move forward in the application process.

Check for errors

Proofread your email carefully before sending it to ensure that there are no grammatical errors or typos. A sloppy email can reflect poorly on you as a candidate.

Send your email at the right time

Try to send your follow-up email within a week of submitting your application. This shows that you are proactive and that you are serious about the position.

Be persistent

If you don’t hear back from the hiring manager within a few days, it’s okay to send a second follow-up email. However, be patient and avoid sending multiple emails in a short period of time. You don’t want to come across as pushy or overbearing.

FAQs: Sample Email Following Up on Job Application

Q: When is the right time to send a follow-up email after applying for a job?

A: Generally, it’s best to wait at least two weeks after submitting your job application before sending a follow-up email. This gives the hiring manager time to review your application and make an initial decision.

Q: What should I include in the subject line of my follow-up email?

A: Keep the subject line concise and informative. Include your name, the position you applied for, and a brief indication that this is a follow-up email. For example: “[Your Name] – Follow-up on Application for [Position Name].”

Q: How should I start my follow-up email?

A: Begin your email with a polite and professional greeting, such as “Dear [Hiring Manager Name]” or “Hello [Hiring Manager Name].” If you don’t know the name of the hiring manager, you can address the email to “Dear Hiring Manager.”

Q: What should I say in the body of my follow-up email?

A: In the body of your email, briefly restate your interest in the position and reaffirm your qualifications. Express your appreciation for the opportunity to apply and mention any specific skills or experiences that make you a strong candidate. You can also ask if there is any additional information or documentation the hiring manager needs from you.

Q: Should I include a call to action in my follow-up email?

A: Yes, it’s a good idea to include a call to action in your follow-up email. This could be a request for an interview, an invitation to connect on LinkedIn, or a suggestion for a phone call to discuss your application further.

Q: What should I do if I don’t receive a response to my follow-up email?

A: If you don’t receive a response to your follow-up email within a reasonable amount of time (typically one to two weeks), you can send a polite reminder. In your reminder email, reiterate your interest in the position and ask if there is any additional information you can provide.

Q: What should I avoid doing in my follow-up email?

A: Avoid sending multiple follow-up emails within a short period of time. This can be seen as pushy or overly aggressive. Additionally, avoid sending emails that are too informal or contain typos or grammatical errors.

That’s All, Folks!

Thank you for taking the time to read this article on how to write a killer job application follow-up email. We hope you found this information helpful. If you have any lingering questions or would like further guidance, don’t hesitate to drop us a line. We’re always here to assist you in your job-hunting journey.

In the meantime, stay tuned for more insightful content. We’re always working on new articles that can help you ace that interview and land your dream job. Until next time, keep hustling, stay positive, and never give up on your goals.